How to Create a Volunteer Event

Content

• Organizing a Volunteer Event
  • The Event Details
  • The What and Where
  • The When
  • Publish your event
• Tracking time for yourself after the event

Organizing a Volunteer Event

Organizing a volunteer event is easy to do. Prior to creating your event, be sure to coordinate the event details with the nonprofit beforehand!

To get started:

1. Select New Volunteer Activity from your Bright Funds dashboard.
2. Select Organize a volunteer event.

The Event Details

The first section details your event. Input a catchy headline to garner attention and add a photo.

If your event is hosted by a nonprofit, don't forget to search and select them. If you are not able to find them, you can select "My organization is not listed".

The What and Where

In the next section, you can describe the details of your volunteering event, including what to expect and how attendees should prepare.

You will also be able to add additional organizers for the event as co-hosts. 

You will also be able to add the address (loaded through Google for accuracy) OR select it as a remote event. You can then determine the Time Zone for this event and the kind of volunteering it is, as well as the Cause Area:

The When

In the next section, you can input your dates and times of the event. You will also be able to add in shifts for your event.

You will also be able to:

• Add searchable skills such as Disaster Relief, Healthcare, Sports, etc.
• Select special demographics the event would be good for (Kids, Teens, 55+, and/or Groups)
• Set the maximum amount of hours each participant will complete for each shift
• Limit the number of participants allowed or leave the box checked so there is no participant limit

Publish your event

Once you fill out the details, you can then Save and Preview your volunteering event. When you are ready, you can click "Publish Event" in the upper right corner:

Need to make edits? Click on the "Manage Event" button in the upper right corner to go back to your “creating event” page.

When you publish your event, it can be searchable by people within your company! You will be able to share the event, post updates in the comments section and see a list of the attendees.

Tracking time for yourself after the event

1. Navigate to your My Volunteering page
2. Select the event you need to record time under
3. Verify that you were able to attend the event, and confirm your hours
4. Click Save
5. Your hours will be submitted in “Requested” state for approval by your company

If the hours are not confirmed after the event, the hours will be automatically submitted by our system a few days after the event has concluded.

Need to make edits?

Need to make edits? On your actual event page, click on the "Manage Event" button in the upper right corner to go back to your “creating event” page.

What's Next?

Your company may need to review the event you created and approve it before it appears in the search for volunteering opportunities. Once your event is reviewed, you should receive an email with an update.

When you publish your event, it can be searchable by people within your company! You will be able to share the event, post updates in the comments section and see a list of the attendees.

If you have any questions regarding Volunteering, you can reach out to our team at [e-mail].